M&I Forums are operated by Worldwide Events. Established in 2006, M&I Forums is the global market leader in 1-2-1 events for B2B marketplaces across the travel industry. M&I Forums have helped forge thousands of productive new business partnerships across the industry.

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m&i COVID-19 Policy

Please note: this page will be updated as the situation changes.

On this page, we’ll be providing regular updates on our position regarding the current COVID-19 outbreak. Like everybody, we’re continuing to carefully assess the situation, and of course, are well prepared to change our approach if necessary.


IMPORTANT: m&i updated 2020 schedule 

As you already know, our schedule of Forums for 2020 has been deeply affected and I thank you for the patience you’ve shown waiting to hear about our revised plans. It is with great regret that due to the worsening situation of the COVID-19 outbreak, we are no longer able to operate these Forums as planned. 

Forums no longer operating: 

  • m&i Private Americas - Atlanta, USA, 22-25 Mar 2020

  • m&i VIP Connect Europe - Kitzbühel, Austria, 22-25 Mar 2020

  • m&i Europe Spring - Dublin, Ireland, 26-29 Apr 2020

  • m&i VIP Connect Americas - Miami, USA, 3-6 May 2020

  • m&i Europe Summer - Oslo, 5-8 Jul 2020

  • m&i Healthcare Americas - Boston, USA, 1-3 Sep 2020

  • m&i Sustainability - Gothenburg, Sweden, 6-9 Sep 2020

  • m&i Private Europe Spring - Madeira, Portugal, 6-9 Sep 2020

  • m&i Private Europe Autumn - Amman & Dead Sea, Jordan, 22-26 Nov 2020


Our updated 2020 schedule is as follows: 

  • m&i Europe Autumn - Madrid, Spain, 27-30 Sep 2020

  • m&i Europe Winter - Lake Como, Italy, 28-31 Oct 2020

  • m&iI Americas - Punta Cana, Dominican Republic, 4-7 Nov 2020

  • m&i Private Europe - Destination TBA, 22-25 Nov 2020

If you have been affected by any of these changes, you should by now have received further information about the alternative options and Forums that are now open to you. If this isn't the case, please contact your Regional Manager immediately. 


Safety first 

Our Safety Promise is here to show you what additional measures we’ve put in place alongside all the extensive health & safety measures we already adhere to at all our events.

We’re working with all venue owners, partners and any relevant authorities to deliver a safe and secure event setting and experience for everyone, whilst continuously monitoring the Covid-19 risks. This planning allows us the flexibility to increase or decrease our response as local circumstances dictate.

We’re also ensuring all our partners implement their own Covid-19 plan of action, which follows local & national government guidance and laws. Their action plans will need to meet our benchmark rules, which combine industry best practice and our own standards.

We know how important it is for you to network with confidence, and that both safety and enjoyment are both key to your event experience. Our amendments to our events include programme flexibility, such as additional changeover times for meetings, staggered event times and non-mandatory activities. Combined with our detailed Customer Commitments as highlighted below, we look to bring the industry together safely.

Our Safety Promise

Our Safety Promise is in line with the UK industry wide All Secure standards that raise the bar on safe, hygienic, productive and high-quality organised event experiences. 

1. Cleaning & Hygiene

Hygiene

Our events will include additional hand washing facilities and sanitising stations throughout the event space, including entrances, catering areas and toilet facilities. We’ll also be encouraging effective hygiene through onsite communications.

Enhanced Cleaning

To ensure the highest standards of hygiene and cleanliness, all our event partners will undertake an enhanced cleaning regime and deep clean. Every event will undergo continuous sanitisation, focusing on high-touch areas such as door handles, restrooms and food and beverage areas.

2. Physical Distancing

No Handshake or Handouts Policy 

We know a handshake between new connections has always been the norm, but in this instance, we must ask for no direct contact between people in accordance with global and local government guidance. Our events will limit printed materials. We kindly request that business cards & leaflets are not distributed at any event. 

Crowd Density 

To ensure social distancing is followed throughout meetings and the evening programme, we’ll be adhering to city capacity restrictions and setting all rooms up to meet the distancing protocol. This includes a standard 2m between tables.

Meetings 

All meetings rooms will have one-way traffic and dedicated entrance and exit points. All tables will include a Perspex screen between the buyer and supplier. We’ll operate a staggered program to reduce unnecessary density, offer program flexibility and provide on-site social distance ambassadors to support the flow of attendees.

Catering Areas 

We’ll work closely with venue partners to employ the highest standard of food safety, including mandatory face coverings and gloves for venue staff. If queuing is anticipated, social distancing will be maintained using floor markers and/or relevant signage. Attendees will be required to wear masks in all catering areas and queuing systems.

Activities

Due to the varied nature of our event activities, all social distancing measures will be assessed on a case by case basis. We will ensure that any activity offered at our events follows the necessary relevant guidelines with regards to social distancing and sanitation.

3. Protect and Detect

Screening

All events will have mandatory temperature checks for all attendees, staff and partners via thermal scanning or other screening processes.

Medical Support

Medical support will be available across all our events, as well as a dedicated quarantine area within all venues, if required by local authorities. All our events will have access to a qualified first aider, and we’ll have an event specific guide to managing any COVID-19 suspected cases. 

Personal Protective Equipment (PPE)

Participants at all our events will be asked to wear a face mask in line with local government and health authority advice, for example, on coach transfers, in queues and when moving around the meeting room.

Trace and Contact

Should we need to, we’ll collaborate with local health authorities to trace and contact all participants, subject to local privacy regulations.

Communication 

We’ll make sure to keep any relevant event mobile apps and websites up to date with the latest information and ensure effective channels are in place for delivering any urgent news (e.g. apps, email, SMS).


Sign up to Wired today

If you haven’t already heard, Wired is the brand-new AI powered networking platform from m&i. Be part of a growing network of meetings & events experts and start connecting with new business partners today. 

Sign up today here


Any further questions?

For more clarification on our COVID-19 policy and how we intend to manage our upcoming events, please don’t hesitate to get in touch here or with your relevant Account Manager.

These are unprecedented times for us all in the travel and events industries and I would also like to take this opportunity to wish you well as I know that, just like us, you are facing difficult decisions every day. We are all in this together. We remain committed to keeping the industry moving and believe we can continue to host great events that benefit local communities, individual attendees and the industry as a whole, provided they are delivered safely and responsibly. 

Please keep checking this webpage for regular updates on our Forums and ongoing response to this evolving situation. 

Richard Barnes
CEO, Worldwide Events